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This position has primary responsibility for Princeton University's Space and Property Management Information System (SPMIS) and for managing Facilities' SPMIS unit. The SPMIS unit is a part of Facilities Information Technology (FIT), which is itself a unit of Facilities Administrative Services (FAS), a department of 33 people which provides services to Princeton's 1000+ person Facilities organization.
The Assistant Manager is expected to: Provide leadership, management, and administration to ensure effective, efficient and excellent SPMIS services for customers throughout Facilities and Princeton University. Strengthen processes and secure and deploy the necessary resources required to support the University's need for more accurate and timely space information. Direct the development, maintenance, and operations of the SPMIS. Coordinate the centralization of spatial data for the SPMIS enterprise system that supports customers throughout the University, but particularly in Facilities (working closely with the Office of the University Architect, Office of Design and Construction, Engineering, Grounds and Building Maintenance and Housing) and in the Provost's office. Act as primary contact for Princeton University's SPMIS related issues; work closely with the SPMIS advisory group, the Office of the Provost, the Office of the University Architect, Facilities management and other key stakeholders to ensure that the work of the SPMIS is aligned with Facilities' and Princeton University's strategic priorities and needs. Lead efforts to better utilize SPMIS on campus and to leverage past and future investments in SPMIS to better steward the campus, allocate space, and plan. Serve as the advocate for SPMIS within Facilities and across campus.
Oversee the development, management, and maintenance of digital/spatial data for Princeton University facilities and real estate. Ensure systems, services, and procedures exist to effectively collect, create, store, manipulate, access, display, analyze, update, and maintain digital/spatial data in a manner that supports clients' needs. Provide integration with other sources of data and accessibility to Facilities personnel and to appropriate members of the broader Princeton community. Provide regular progress reports and summary level briefs on issues relating to space, in support of clients' space planning and facility management projects. Improve and implement SPMIS policies; enhance SPMIS systems; compile space information and track space information related to capital projects. Establish operating standards, policies and procedures, quality assurance /quality control, data verification, and data security methodologies. Identify and implement opportunities to improve and enhance SPMIS efficiency and performance.
Manage staff of three analysts who research space information, meet mapping needs of customers, and maintain archives. Meet with customers and translate their requirements into logical, economical, and practical projects and initiatives. Prioritize SPMIS project slate and initiatives on behalf of customers. Ensure SPMIS delivers excellent customer service. Prioritize system and data development to meet business needs. Coordinate development and implementation to assure overall system compatibility and maintain control over future development path. Plan work processes and assignments within the SPMIS unit. Through outreach, help clients better understand and leverage SPMIS systems and capabilities.
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