Overview

OPTICON - is a Comprehensive, Integrated, Modularised and User-friendly ERP System for the Construction Industry. It is a ready to use system, which is useful in quick implementation and thus reducing the lead-time.The implementation is modularised type and the addition modules can be linked at any time as per the customer's requirement. The system will run both at site as well as at head office independently. The head office is linked with the site office through web server/ data transfer protocols and thus enables to know the status of each site, which increases the effectiveness in monitoring & executing of site work.

Planning and Design
The system embarks upon capturing Tender Enquiry through Estimation, Cost Analysis to preparation of Tender documents. Preparation of Estimates is done through Graphical Preprocessor and the drawing can be directly imported from Auto CAD file. Measurement sheet is given by the system. Independent Estimates can be generated for each floor based on respective quantities. Pre-processor permits modification of parameters. Estimating is facilitated by system prompted activities.

Rate Analysis and SOR
Rate Analysis treats resources independently, flexibly, providing graphical interface and secure handling. It can be built up to suit user requirements face to face communicating with SOR for corresponding changes. A change in rate adjusts the analysis to new rate. The SOR is structured in hierarchal tree-type format. While new SOR can be created with as many items as user wants, the system has pre-fed standard ones, with an option to 'select' from SOR bank

Tenders and bidders
Tenders is a touchy area and the system treats it with due care. Three options are available in Item Rate, Percentage and Lump sum. Profit analysis and sensitivity analysis can be carried out for comparative evaluation. Tender information and Tender form store Tender details. The user may enter as many bidders as he may wish for scrutiny and build information in Bidders Library.

Measurement Book
Running bills are automatically produced from quantities in the Measurement Book. There is no limit on number of Measurement books. Measurement books carry forward outstanding quantities to new ones while accounting for part payment.

Scheduling and Execution
Execution Management incorporates Project, Resource and Cash flow. Scheduling has an MS Project Interface with to and fro access and bar chart option. MS Project compatibility and Activity Gantt Charts are useful for monitoring and control. Resource Management takes in to account all resources utilization, keeping track of materials, while Resource sheet lists activity with estimated quantity and rate for each item. Resource and Cash flow management depict planned versus actual utilization with drill-down variance analysis and warning alerts.

Reports
Reports provide valuable feedback in easy to understand formats on several aspects of execution from SOR, Resources, Running Bills to Measurement Books.

Purchase and Inventory
Purchase Management covers supplier profile, their comparison and ranking. It links purchase to planning, estimation and inventory control and includes invitation for quotations to TDS calculation. Inventory Management commences from material receipt and goes on to valuation, issues, transfers, stock adjustments to inventory analysis as usage value, stock value, age, dead, dormant and slow moving and report on each aspect of inventory for better control.

Sales and Marketing
Sales and marketing takes in to account the elements of CRM from presales to post-sales activities with templates for customer correspondence, enquiry, customer follow up, booking details, payment schedule, auto invoicing and billing, part payments, agents particulars, projected sales and cash flow to management reports.

Accounts
Accounts Management treats site as cost center, expenses and revenues generate site P&L statement. Fixed asset management and financial institutions find dealings at corporate level. All tax related issues, deductions, loans and auditable reports are systems treated. Payroll module generates a single aggregate entry towards salary disbursement.

HR and Admin
HR and Administration incorporates all statutory requirements like ESI PF, leave, routine deductions, contributions and monthly bank statements.

Contracts
Contract Management feature is invaluable with document maintenance facility storing all agreements with customers, suppliers, consultants and other agencies. The agreed terms and conditions are interlinked to respective billing and invoicing.

Documents
Document Management maintains portfolio of various documents from approved drawings, agreements to reports and records of implemented safety measures.

Specifications

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