Using GGP’s Geographical Information System (GIS) and Gazetteer Management Software (GMS) Wyre Forest District Council has been able to check the completeness and accuracy of their Electoral Register (ER) by matching data against other council records such as those used by council tax, waste and planning.
“At the moment one person in every household is responsible for registering everyone else who lives at that address,” commented Mark Tipper, Business Improvement Officer (Data Management & Transformation) in the Chief Executives Unit of Wyre Forest District Council, “under the new system each person who wishes to vote will have to register individually. This important change requires significant preparation to make sure eligible voters remain on the register.”
“The new system is due to be introduced in summer 2014. We have already had a ‘dry run’ which involves sending our Electoral Registration database to the Cabinet Office for matching through the Department of Works and Pensions. Before we did this we did exhaustive internal checks using GGP software – a process called Local Data Matching,” continued Mark. “The Electoral Register (ER) has been meticulously matched against our gazetteer – managed using GGP’s advanced gazetteer management software, in order to check the completeness and accuracy of the data. In addition we have also matched the ER to other back office datasets, such as refuse, waste and planning records held in GGP’s GIS.”
In the ‘dry run’ to match the data Wyre Forest District Council matched 82.2 per cent of records; significantly above the UK average of 78.1 per cent and ahead of the West Midlands average of 80.5 per cent. The Council’s Land and Property Gazetteer Officer, Mark Tipper, played a key role in aligning the records to contribute to the high matching percentage. Mark recently won two Exemplar Awards from Geoplace the custodians of the National Address Gazetteer and National Street Gazetteer. He won ‘Best in Region’ Award and a Gold Award for address data. The awards are designed to capture projects which make a difference and demonstrate to others the value of the information that local authorities manage on a day-to-day basis.
“Accurate and timely data is key to the successful implementation of IER – the more individuals we can match via back office methods the less forms, processing, postage, face to face meetings, visits, etc. we need to make. This ultimately saves the Council time and money,” concluded Mark. “The management of change information is critical and using GGP GIS and gazetteer management software we can produce gap analysis reports for IER and other service managers across the organisation.”
Photograph shows Mark Tipper, Wyre Forest Business Improvement Officer, with colleague Joanne Dudley.
CONTACTS: Prim Maxwell, GGP Systems, +044 (0)208 686 9887, www.ggpsystems.co.uk